Board of Directors Meeting - 10 May 2005

PRESENT: Steve Cooke, Gail Graham, Anne Hopkins, Pam Mehnert, Doug Walter, Kelly Wiseman, and Karen Zimbelman.

REGRETS: Patrice Jennings.

A. MEETING PRELIMINARIES

  • The meeting was called to order at 10:02 a.m. (PDT) by Gail Graham.
  • The agenda was approved as presented.
  • Minutes of the meeting of 8 March 2005: M/S: Doug/Anne: approve the minutes as presented. Approved unanimously.

B. REPORTS AND DISCUSSION

1. Task list review. The board reviewed the task list:

  • items completed: invite Paul Hazen to planning session (he will be attending); Nominating Committee tasks, member survey recommendation; process/timeline for performance review
  • items in process: follow-up with Content Advisory Committee (see operations report); training Bella and developing procedures manual (amended – drop management succession and assess CGIN’s management needs; add procedures manual) – to complete by end of 2005; grant for small co-op accessibility; background and explanations on how to use site

2. Operations report. The board reviewed KZ’s operations report. Specific items discussed:

  • site statistics: KZ will check on these statistics as several of them look dramatically lower than one might expect, given that others aren’t showing the same trends. Given that KZ had to pull the stats from the data, she offered that “operator error” may be involved in this compilation. She’ll try to get an update of these numbers that she can be confident is accurate in time for the annual meeting and planning session packets.
  • web content: The board strongly supports the idea of the Content Advisory Committee posting messages on the listserve for the “request of the month.” KZ will follow up, as well as set up a meeting for the committee (board members welcome, as well) at the “lagniappe” at CCMA.
  • web support: The board wanted to know if KZ feels like CGIN is currently getting value for its contract for web support services, given the slow pace of improvements and changes and the frequency with which promised deadlines are not met. KZ indicated that in her opinion, what CGIN needs is, in order of priority: 1. confidence that the site will reliably function and that any problems or interruptions in service will be dealt with competently and promptly; and 2. someone to suggest and help implement changes and improvements to the site. In terms of the former, she feels we are in excellent hands. In terms of the latter, she feels some occasional frustration, but that we continue to make progress and our webmaster is helping us bring good improvements to the site.
  • grant funding:* KZ noted that the report on goal 3.C should read “Elizabeth Bailey of CDF” (not CDS). The board discussed the “Co-op 500” project and whether there might be grant possibilities for CGIN through those resources – in terms of a mentoring project or enhancing access to the CGIN site for start-ups. The board will discuss this further at its planning session.
  • Annual Meeting scheduling: KZ will make sure that the CGIN annual meeting is listed on the CGIN/NCGA events calendar.
  • financials: KZ noted that CGIN’s 2004 tax return was filed last week (due 15 May). There were no questions on the YTD financial statements, though the board noted CGIN’s impressive savings account balance. The board suggested that CGIN contribute $800 to the cost of the meal/reception before our annual meeting at CCMA.
  • 2005 goals: KZ will follow-up with Chris Ryding about potentially getting deli recipes added to our deli recipe exchange.

C. ANNUAL MEETING PREPARATIONS

1. Nominating Committee report: Kelly noted that ballots with the three candidates’ statements were sent out and members are currently voting. Kelly noted that he would like to make some suggestions for future Nominating Committees for the board to discuss in the fall.
2. Meeting schedule and planning:

  • draft agenda for strategic planning session: The board reviewed the draft agenda. KZ will make the changes suggested and send it out to the board, Paul Hazen, and all candidates with a reminder about the logistics of our session. In addition, she will make sure that all involved will be invited to have dinner together on Wednesday evening.
  • Annual meeting: The board noted the challenge of getting people to stay and remain engaged through a late annual meeting. Should we promise wine to those who attend and stay? KZ will draft the agenda, as well as notes for Gail and others. KZ reported on the gifts that will be distributed.
  • board reorganization meeting: Will be held at the admittedly less-than-ideal time of Friday after workshops (before the banquet). Doug will handle refreshments and will consider involving Dan G.

D. LOOKING AHEAD AND WRAP-UP

1.Upcoming meetings:
8 June 2005 – strategic planning session; 8:30 – 1:30
9 June 2005 – Annual Meeting; 8:15 – 9:00
10 June 2005 – board reorganization meeting; approximately 5:15 p.m. – 6:00

Meeting adjourned at 11:00 a.m. PDT.

Minutes by Karen Zimbelman