Annual Membership Meeting - 12 June 2008

A. CONVENE AND WELCOME
The meeting was called to order at 7:12 p.m. by Dan Gillotte. Dan introduced himself, the members of the CGIN board and welcomed everyone to the meeting.

B.MEETING PRELIMINARIES
1. The agenda was approved as presented.
2. Minutes from the meeting of 14 June 2007 were presented.
M/S: Nancy Casady/Sharon Murphy — to approve the minutes from the 2007 CGIN annual meeting as presented. Approved with no dissenting votes.
3. Dan explained that there are no paper ballots to collect since the election was conducted online. Thank you to all who participated in the election.

C. REPORT AND DISCUSSION ON STATUS OF CGIN
Dan then presented special certificates of thanks to CGIN’s contributors to the scholarship fund: Brattleboro Food Co-op, Community Mercantile, Hanover Consumer Co-op, Sevananda Cooperative, and Willimantic Food Co-op. Dan then presented certificates to those co-ops who contributed the most items to share: Community Food Co-op in Bozeman, Outpost Natural Foods, Ocean Beach People’s Organic Food Co-op and North Coast Co-op Each contributor received a certificate and a stapleless stapler.

Dan made a brief board report. He noted that CGIN has strong support from the food co-ops with 144 members, 28% non-NCGA members. CGIN has 1,700 items, 80 photo gallery exhibits & 530 deli recipes. Dan went on to report that the How to Start a Food Co-op manual continues to be popular and that CGIN is now sponsoring a listserve specifically for current board members.

The CGIN board, with the board candidates, just met for an in-person strategic planning session. The board is extremely satisfied with the contract agreement with NCGA. The board also finds value as an independent organization for the time being, but see a real benefit in collaborating with NCGA.

The planning session left the board with a clear desire to have Team CGIN move away from the reserve and have a balanced budget next year. The reserves are to be only used for capital improvements. Also, the How to Start a Food Co-op manual will be updated next year.

Bella and Dan briefly reported on the upgrades to the Livable Wage model. The model was upgraded to reflect the increase in gas, food, and rent, as appropriate. Those co-ops who have purchased the model in April or May can download the revised version for free.

Dan then turned the floor over to Bella for the operations report.

The operations report was a brief orientation to the new CGIN website and two new services that are available:

  • Website – quick overview of profile pages, how to change password, purchase history, submit items, jobs and classifieds section, advanced search tool.
  • Board listserve – new listserve for current directors of CGIN members. Contracted with CDS to be the Co-op Governance Resource Specialist. Cost is $50 for the remaining portion of 2008. All registrations received by the end of CCMA will be placed in a drawing for a free 2009 CGIN membership.
  • CoopTube – new online video sharing section dedicated to co-ops. Videos can be either public or private. Categories include training, store tours, ads and commercials, producer tours, We’re CGIN members, etc. Watch a portion of the Shopping Cart Drill team video from First Alternative Co-op.
  • Notable news and numbers – 144 primary members, 9 associate members, nearly 15% of visitors in May added CGIN to favorites, 42 subscribers to the Board Listserve.
  • Still to come – ask Cooper, online payments, and Wanted Resource section.

D. ELECTION RESULTS
Dan thanked Gail Graham and John Eichholz for serving on the Nominating Committee this past year. John and Gail thanked Dan Gillotte, Alysen Land and Cheri Strong for their willingness to serve and participation in CGIN’s planning session on Wednesday. CGIN was fortunate to have a contested election and 67 members voted. John and Gail announced that Dan was reelected and Alysen will be the new director on the board for 2008. Gail thanked Dan for serving his elected term and presented him with a certificate. Gail further encouraged people to run for the board next year and attend the planning session.

E. OTHER BUSINESS
Members were asked to write resources they’d like to see on CGIN. In exchange for their ideas, they were given a given stapleless stapler. Bella also explained the “Great Idea” card, which will allow participants at CCMA to refer people to the CGIN site and further facilitate the sharing of resources on CGIN.

Carolee gave a brief overview of the upgrades to the Livable Wage model, adding that rents have gone up in specific areas of the country, yet stayed the same in other parts. Co-ops livable wages will need to be raised due to the increase in cost of living.

Questions asked:

  • What’s Ask Cooper – the new member to member survey tool that will be rolled out by the end of the year.
  • How long is a board term – three years.

F. ADJOURN
Dan thanked all for attending and that their support of CGIN by being members and willing to participate in the meeting makes CGIN strong. CGIN’s next annual meeting will be held in conjunction with next year’s CCMA conference, presumably 11 June 2009. He then reminded attendees that NCGA’s reception is in the Clark room.

The meeting was adjourned at 7:45 p.m.

Minutes by Bella Waters