Annual Membership Meeting - 13 June 2003

A. CONVENE AND PRELIMINARIES

The meeting was called to order at 7:05 p.m. by Gail Graham in Lexington. Gail introduced herself and the members of the CGIN board present and welcomed everyone to the meeting.

B. MEETING PRELIMINARIES

  1. The agenda was approved as presented.
  2. Minutes from the meeting of 8 June 2002 were presented.
    M/S: Jim Ashby/Anya Firszt — to approve the minutes from the 2002 CGIN annual meeting as presented. Approved with no dissenting votes.
  3. Final call for ballots.

C. REPORT AND DISCUSSION ON STATUS OF CGIN

Gail turned the meeting over to Pam Mehnert and Karen Zimbelman who presented special certificates of thanks and new CGIN mousepads to members that have made contributions thus far this year to our scholarship fund: Ukiah Natural Foods, National Cooperative Grocers Association, Brattleboro Food Co-op, Skagit Valley Food Co-op, East Lansing Food Co-op, Lakewinds Co-op, People’s Food Co-op – LaCrosse, Hanover Consumer Co-op Society, Community Food Co-op – Bellingham, Davis Food Co-op, Seward Community Co-op, Weaver Street Market, BloomingFoods Co-op Grocery. They also distributed mousepads to co-ops that contributed at least five items or one photo gallery exhibit in the past year: Ocean Beach People’s Food Co-op, GreenStar Co-op, Olympia Food Co-op, North Coast Co-op, Sevananda, Wheatsville Food Co-op, and Seward Co-op Grocery.

Gail then made a brief board report noting that CGIN now has 116 retail co-op members. Our website is growing from the contributions sent in by members. We were very pleased to provide a forum for the development of the Livable Wage model and so far the feedback from members has been that it is a valuable resource. The board just held its third strategic planning session, its only face-to-face meeting opportunity. Our thanks to Michelle Schry for facilitating our discussions. We have been continuing our discussions using the Good to Great model and have found them valuable.

Finally, Gail noted that Dan Foley is leaving the CGIN board. Dan was a member of the group that first came up with the idea for CGIN seven years ago and has been on the board since its inception. His role in helping develop the concept and carrying it through implementation has been invaluable. His bias to keep things simple with relatively little overhead has been very influential in shaping what CGIN is today. Our sincere thanks and gratitude to Dan. The board presented Dan with a certificate in appreciation of his service and involvement with CGIN.
Gail then turned the floor over to KZ to present an operations report. The operations report summarized where things stand for CGIN at this point and accomplish ments in the past year:

  1. The listserve archives was moved to our own site and will soon have a search function available on it.
  2. The members only part of our website continues to grow with six sections.
  3. Thanks again to our funders (GreenStar Co-op, Brattleboro Food Co-op, and the midwest CGAs) for helping us develop the Livable Wage model and thanks to Carolee for being the project leader. We are committed to updating the model — refreshing the links as well as making improvements once a year and that’s why we’re charging a small fee for it.
  4. The public-access portion of our site is needing to be updated and hope we can get to that soon.

We expect to have a search function activated on our site by the end of the month. This will allow members to search the public- and members-only sections of our site. We also hope to get the “virtual trade show” up and running this year — which will provide a place for members to go to get information about store equipment, new products, food manufacturers, etc. Finally, we have also just announced that we will be setting up listserves for specialized groups (e.g. member ship and marketing staff, boards of directors) on a subscription basis.

D. ELECTION RESULTS

Gail thanked Rochelle Prunty and David Fowle for serving on the Nominating Committee this past year and thanked the three candidates: Steve Cooke, Patrice Jennings, and Kelly Wiseman. Rochelle announced that we received a total of 49 ballots and that the results are that Patrice Jennings was re-elected to the board and Kelly Wiseman will join the board as a new director. Rochelle thanked Steve for his willingness to serve on the board and thanked members for voting.

E. OTHER BUSINESS

Members were given a chance to “pledge” to contribute items or to the scholarship fund for three of the new CGIN mousepads. Twenty-nine members offered to contribute at least 5 items, 10 deli recipes, or two photo gallery exhibits, or to donate $25 to CGIN’s scholarship fund by the end of the year. KZ will follow up with pledgers. Next, members brainstormed items that they would like to have available on the site or that they might offer

  • materials for kids: newsletter articles, store hand-outs, etc.
  • membership development materials
  • veggie cartoons
  • shelf-tag artwork: on the site as well as a photo gallery exhibit
  • customer surveys
  • board ends policies

Gail Graham reminded members that the next CGIN annual meeting will be held in conjunction with next year’s CCMA conference at a time and location to be announced.

Motion: to adjourn the meeting. The meeting was adjourned at 7:55 p.m.

Minutes by Karen Zimbelman